Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, September 19, 2013 – 4:30 pm
Board of Selectmen: Chairman Rob Wimpory, Selectwoman Karen Day, and Selectwoman Debra Davidson
Staff: Town Administrator Patt, DPW Supervisor Tim Murray
The meeting was called to order at 4:33 PM by Chairman Wimpory.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
§ A/P Invoices
§ A/P Checks
§ Assessing recommendation: V2-10
§ Budget season schedule
§ Town Meeting timeline – Dept. of Rev.
§ Pole License review
§ .GOV domain P.O.C update
§ Marlborough Planning and Zoning –public hearing notice
§ Monadnock Mountaineers request for use of shed @ Oak Park
Chairman Wimpory opened the meeting at 4:30 PM. The Board reviewed A/P invoices and A/P checks for signature. The Board reviewed an assessing recommendation made by Avitar Associates. The Chair signed a letter to the .GOV domain name registrar to update the point of contact at the Town Office. The Board had a short discussion with Building Inspector Michael Borden regarding the staging that the restoration contractor is using at the Meeting House. The Board suggested that in addition to the warning signs blocking traffic through the Meeting House parking lot they would like to see some portion of the area below the roof line be roped off. While there is a caution tape and roadblock signs, they would prefer to see caution tape or cones or both around the perimeter of the flowerbeds.
4:37 PM: DPW Supervisor, Tim Murray – requested non-public
The Board of Selectmen received a request from Supervisor Murray for a non-public meeting. The Board voted in a roll call vote under RSA 91-A:3 II c Reputation, to enter non-public session. Roll call: Chairman Wimpory, Aye; Selectwoman Day, Aye; Selectwoman Davidson, Aye. The Board entered non-public session at 4:37 PM.
The Board voted to exit non-public at 5:20 PM and to seal the minutes.
At the conclusion of the non-public session, the selectmen were updated on several items. The 6-wheel dump truck is in the shop for repairs. The replacement turbo and transmission adjustments together will cost approximately $6100.
The air compressor at the highway garage needs replacing. The current compressor is from the 1970’s and is 240V. The Board and Supervisor Murray discussed several options for the replacement of the compressor.
Selectwoman Day asked that road signs, and especially sawhorses be labeled with 'Town of Greenfield, DPW' so that when a sawhorse is placed in a road for an obstacle its clear that the DPW department knows about the issue.
The Town Sign at the border of Peterborough will cost $570.00 to replace. The best quote received was from Oak Ridge Signs in Jaffrey. The Board agreed that the sign should be replaced and asked that the project be undertaken.
For the land next to the Greenvale Cemetery, the Alteration of Terrain permit has been filed with the State and they have agreed to move as quickly as they can on their end. Supervisor Murray indicated that the Board should be scheduling its informational meeting on Oct. 3rd. so that people have a chance to learn more about the work that will be performed.
The Board and Supervisor Murray agreed that the wood that is taken down will be used for firewood by the DPW. Any excess can be provided to the GIVers or provided to Welfare. The wood will not be sold and therefore an Intent to Cut is not necessary according to the State. The Administrator also checked with the gravel excavation person and the municipality is exempt from filing for excavation for its own use.
The Board and Supervisor Murray discussed the portable generator component of the Generator Warrant Article. The Town Office generator is installed and has been completely tested and is up and running.
5:38 PM: Welfare Director Leah Fiscanaro-Conway
The Board reviewed welfare guidelines associated with a current application for aide. The Board asked that the Welfare Director make a suggestion as to the guidelines for telephone. With so many options of cell, tracfone, and landline services the guideline for telephone service is being looked at. It was suggested that $30.00 is a sufficient amount to cover some of the options that would provide enough phone service for scheduling healthcare appointments and for job seekers. The Board voted unanimously for a $30.00 cap on telephone service for the Town’s Welfare Guidelines.
6:30 PM: Work Session
A discussion was held about a recommendation by Avitar Associates regarding an application to unmerge a property according to RSA 674:39aa. The Board reviewed the recommendation, which outlined a survey in 1975 that showed a tract 1 and tract 2 of V2-10 as one lot. The Assessor indicated that this overt action on the part of the property owner is grounds to deny the application to unmerge the lots. The Board reviewed the material and voted to deny the application 3-0.
There was a brief discussion on the fire department and calls to Mutual Aid. The Board is interested in promoting volunteerism with the department. Selectwoman Davidson noted that a number of people have retired and the department is in need of new volunteers.
The Board reviewed the Selectmen’s Calendar that was prepared. The selectmen requested that the calendar be provided to them separately so that they could check their schedules and determine if any changes were needed.
Adjournment
On a motion by Chairman Wimpory and a second by Selectwoman Day the Board voted to adjourn. The motion carried 3-0.
The meeting adjourned at 7:05 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s office.
_____________________ _____________________ _____________________
Rob Wimpory, Chairman Karen Day, Selectwoman Debra Davidson, Selectwoman
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